Outlook has the ability of letting you group several email addresses. This way you can easily say, send out a weekly newsletter without having to select everyone’s email. Instead you just select the group. In Outlook, these groups are called Distribution Lists. Once you have set one up, just select this list with one click, and you are ready to send the email.


Here is how to set up a Distribution list in Outlook:

1. Click on File then New then Dristribution List. A window will open like below. Give your Distribution List a name, then click on Select Members:

microsoft outlook email group or distribution list

 2. A window similar to the one below will open up. From here select the members you want in your Distribution list. In order to select multiple people, just hold down the [ctrl] key while you click on someone. When finished, click OK.

Microsoft Outlook email group or distribution list how to
 

 After you click OK, your window will look similar to the one below. Once you have everyone you want in your distribution list, click Save and Close.
 
Microsoft Outlook email how to set up group or distribution list
  

 Now that you have created your own Distribution List in Outlook, it will be a selection in your Contacts page as shown below:

Microsoft Outlook email how to set up a group or distribution list

So to use your new Distribution list, just select it just like you would if you were going to email an individual, and you will then be selecting everyone from your distribution list with just one click.

Now in order to add an email address to an existing Distribution List, just do the following, just click on Contacts as shown below:

Microsoft Outlook email how to set up a group or distribution list
 
Then click on your list, and go back up to step 1 above.

This article was originally posted on www.mikestechblog.com Any reproduction on any other site is prohibited and a violation of copyright laws.